If you’ve got a corporate event or large private party booked in for the next couple of months, the chances are that coronavirus has thrown your plans into doubt.
Here’s our advice to organisers looking to protect themselves financially, make contingency plans and, most importantly of all, reduce the risks of anyone falling ill.
You shouldn’t proceed with an event if you aren’t completely comfortable. If you’ve got any covid-19 related concerns, we’d recommend pushing events planned for March and April back to the summer. Although this is a disappointing course for you to have to take, the safety and wellbeing of your guests – and yourself – has to come above all else.
If you’ve got a smaller business meeting or private gathering that you’re still planning to proceed with, consider booking a venue near your office or home so you don’t have to use public transport.
Keep tabs on your selected venue
These are unprecedented and difficult times for venues, who will be doing everything they can to proceed with your event safely, whilst also minimising the risk of the virus spreading. It’s naturally a good idea to stay in touch with the person who confirmed your event, but also follow the venue’s social media accounts and subscribe to their email list; as companies might well use these platforms to communicate their coronavirus stance.
Explore venues virtually
Looking to book a venue for later this year? Normally event organisers would be scheduling site viewings as soon as possible, to check out the venue for themselves and to see if it’s a good fit for the event they have planned. Coronavirus could make it difficult for you to go there yourself. Instead, check to see if the venue has a 3D tour feature, which allows you to explore the space from the comfort of your living room / bed.
All is not lost if you’ve had to cancel a team-building activity or send staff to work from home. Big Smoke Events, for example, have set-up a DIY Scavenger Hunt which sees players follow clues and make videos as they complete 12 virtual challenges. It’s free to take part and could help to boost morale among your colleagues if you can’t get everyone together for the time-being.
Send us a message
We know there’s always a huge amount of effort and energy that goes into organising an event. Having to postpone it because of matters that are out of your hands is frustrating to say the least. But our team are working tirelessly to help in whichever way we can, so if you need someone to find you a venue for any re-arranged event, send us a message and we’ll get on it straight away.