Drapers’ Hall, Exclusive Hire

Allowed events

Licensed for alcohol

Cancellation policy

1 The Drapers’ Hall is owned by the Drapers’ Company (“the Company”). Catering services are provided exclusively by resident caterers. 2 No booking is confirmed until a Confirmation of Booking is issued by the Company. All bookings are subject to these Terms and Conditions. All correspondence should be addressed to (Your venue contact) The Drapers’ Hall Throgmorton Avenue London EC2N 2DQ. 3 The period of the hire will be shown in the Confirmation of Booking and rooms must be vacated promptly at the end of this period. 4 Final catering numbers must be confirmed not less than 72 hours before the function (Wednesday noon for Monday). The charge will be for the higher number i.e. confirmed or attendees on the day. 5 Where a provisional booking is held and another client wishes to place a confirmed booking for the same date the Hirer of the provisional booking will be required to confirm within 48 hours. Failure to do so will result in the loss of the provisional booking. 6 A deposit of 100% of the Hire Charge plus 50% of the total catering spend (based on minimum numbers) will be payable no later than 6 weeks prior to the event taking place. 7 Payment of all invoices must be made within 28 days of the invoice. 8 Cancellations of confirmed bookings must be made in writing. There will be no cancellation charge if written confirmation is received more than 90 clear calendar days before the function. For cancellations received less than 90 clear calendar days before and more than 60 clear calendar days before the function a charge of 50% of the Hire Charge may be imposed; for cancellations received less than 60 clear calendar days before and more than 14 clear calendar days before the function a charge of 75% of the Hire Charge may be imposed and for cancellations received 14 clear calendar days or less before the function, the full Hire Charge will be payable. If less than 7 days notice is given in addition to the full Hire Charge, the Company reserves the right to recover expenses incurred. 9 (Save where such liability is due to the negligence of the Company) the Company accepts no liability for: 9.1 the death of or injury to any employee, invitee, guest, licensee or contractor of the Hirer attending the Hall for the function and the Hirer will be responsible for and will indemnify the Company in respect of all claims, demands, proceedings or other liability, costs and losses incurred or arising in connection with the Hirer’s use of the premises; 9.2 loss or damage to any goods, articles or property belonging to persons specified in 9.1 above and the Hirer will indemnify the Company against any claim for loss or damage to such property. 10 The Hirer shall have and maintain in force throughout the period of the Hire a policy of insurance covering the Hirer against all third party risks (including those indemnified and/or assumed by the Hirer in these Terms and Conditions) for a sum of not less than £10 million. The hirer should produce evidence of the insurance when they confirm the booking. 11 In no circumstances must the number of people attending any function exceed the maximum accommodation of the room hired as laid down by the Company. In all emergencies the Hirer has an absolute duty to cooperate with and obey the instructions of the Company’s staff. 12 The Company reserves the right: 12.1 to cancel forthwith the holding of any function for any reason at any time. In the event of such cancellation the Company shall not be liable to the Hirer for any damages or loss sustained as a result or arising out of the cancellation of the function but shall repay to the Hirer all sums paid by the Hirer on account of the Hire Charge; and 12.2 to cancel any booking where the Hirer has failed to pay all or any part of any invoice in respect of a previous function [and to use the deposit in respect of the cancelled booking to offset the balance owed upon the unpaid invoice]. 13 The Hirer is responsible for the orderly and safe conduct of the function and for ensuring that the Hirer’s employees contractors agents and guests do not interfere with any other person’s use and enjoyment of the premises. Authorised representatives of the Company shall be entitled to enter at any time the hired room or hall and require the function to end if in their opinion the continuance of the function could lead to violence or damage to the Company’s premises or staff or to any other person attending the function. 14 Unless prior written permission has been obtained from the Company, the position of furniture must not be changed; electrical connections must not be made; nothing (including posters) must be fixed to the fabric of the building either inside or out. The Hirer is responsible for ensuring that all electrical and ancillary equipment meet current statutory safety standards. The Company reserves the right to forbid the use of potentially dangerous equipment