The Royal Society Of Edinburgh, Kelvin Room

Cancellation policy

a) If you decide to cancel or postpone your booking, or alter facilities and services you have agreed to pay for in the Contract, you will be liable to pay charges for any facilities or services that we cannot re-sell despite using reasonable efforts. You will pay in full for any facilities or services in the Contract that you do not cancel, whether or not you use them. The level of charge to be applied will depend on the amount of notice you give us, calculated from the following table: Written notice received by us (letter or email) % of contracted revenue to be charged (Original) More than 57 working days before the first day of the event No charge over and above any non-refundable deposit paid 29 to 56 working days (inclusive) before the first day of the event 50% 8 to 28 working days (inclusive) before the first day of the event 75% Up to 7 working days before the first day of the event 100% b) The cancellation charges referred to above represent a reasonable pre-estimate of the net loss that will be incurred by the RSE, based on previous experience, including but not limited to lost time, costs and expenses due to cancellation. c) We will tell you the final cancellation charges once we know whether or not we have been able to re-sell the facilities or services cancelled. d) We reserve the right to cancel the Contract for reasons that are beyond our control. If this happens we will use all reasonable efforts to offer you an alternative. We cannot accept responsibility if we cannot provide facilities or services because of any cause which is beyond our control. e) We reserve the right to cancel the Contract without liability to you if you are in arrears of previous payments or the RSE becomes aware of any significant change in your circumstances that would adversely affect the reputation of the RSE should your Event proceed.