How to plan your meeting
Define the purpose of the meeting
It is important to make sure that your meeting actually has a purpose and that you aren't just gathering everyone together for the sake of it.
Defining the purpose of your meeting early on will make it much easier for you to plan the specifics of the meeting itself. The list of potential reasons that you might want to hold a meeting is essentially never-ending, but when they are used properly, business meetings are powerful tools for disseminating information and checking in with staff.
Alternatively, your business meeting might be with prospective clients or other third parties. In that case, you need to be clear about why you are meeting with them and what your objectives are.
Develop an Agenda
Developing an agenda for your meeting will help to focus your mind on exactly what it is that you want to achieve - and how you will achieve it. Not only this but if you are expecting your meeting to be relatively short, working out an agenda enables you to identify ways of using that extra time efficiently. For example, if the purpose of your meeting is to pass on information to your staff, consider whether it is worth also taking the opportunity to check in with staff on a personal level.
Decide who needs to be there
Remember that everyone who has to attend your meeting, yourself included, will have to step out of their usual daily routine. Just as it is important to ensure that your meeting has a purpose, it is also important to ensure that you are only inviting people that really need to be there.
Schedule your meeting at a time that suits everyone
The best meeting rooms Manchester has to offer can be tricky to reserve, so make sure you schedule your meeting for a time that everyone is free.
Try to arrange for your meeting to be at a time when most of those in attendance will have a relatively light workload anyway. Scheduling your meeting well in advance will also give you a better chance of securing your first choice meeting venue in Manchester.
We’ve got plenty of Manchester meeting venues to choose between. The availability of venues fluctuates throughout the year, but as long as you are able to make arrangements at least a month in advance, you should find that you can book your first choice of venue. Naturally, this changes around Christmas-time, when more businesses are looking to hold both internal and external meetings.
Give plenty of notice
The more notice you are able to give your attendees, the better the chances are of them showing up. Giving plenty of notice to attendees will also enable them to make arrangements so that the impact on their daily work is minimised.
How to choose the right venue
Create the right atmosphere
Whether you want a casual or formal setting will depend on the nature and purpose of your meeting. It’s a good idea to choose a venue that matches the mood you’re trying to create.
We pride ourselves on curating the very best meeting room hire Manchester has, so whether you are expecting a couple of people for a quick catch-up or a dozen industry leaders who are traveling from afar, we have meeting venues available to you.
Make sure it’s available
It sounds simple, but is worth checking beforehand. If you’ve put together a shortlist of potential Manchester meeting venues, it’s wise to contact them via VenueScanner as far in advance as possible to check on availability.
Define your budget and don’t overpay
The budget that you have to work with will determine which venues you are able to consider for your meeting. As always in business, your goal should be to keep your costs as low as possible. You can find Manchester meeting venues for any price point, so don’t feel that you have to spend more than is necessary.
Public transport in Manchester
There are numerous rail stations serving Manchester city centre, as well as the surrounding areas. This makes getting into Manchester from anywhere else in the UK pretty easy. There is also an airport for anyone travelling from further afield.
Once you are in Manchester, a network of buses and trains will ensure that you are able to get wherever you need to go as easily as possible.
This city is a fantastic place to do business if you are based in the north-west. Whether you want to impress clients or provide your own workers with the best experience possible, we’ve got the top meeting rooms Manchester has to offer here on VenueScanner, and it’s free to enquire at every single one.